To publish a custom website based on your gallery, use the NetPublish Site Builder. Select a gallery, click NetPublish, then select Create New Site.

Instead of a new site, you can also:

• Select Edit Existing Site, choose a previously-published site from the pop-up menu, make changes to the site, then click Publish Now to update the site.

• Select Copy Existing Site, choose a previously-published site, make changes to the site (including the Site Name), then click Publish Now.

In the Site Builder window, you can customize your site. Options for customization are in the left side of the window; the right side shows a live view of how your site will look with the selected options.

Once you have changed settings, click Publish Now to publish your customized site. The window will display a link to your new site. Click the link to open your site. Copy the URL for future reference.

Your Portfolio administrator can configure NetPublish to offer a secure SSL connection using the HTTPS protocol.

While the NetPublish Site Builder will not reflect this when you publish your site, users can connect using either the standard HTTP protocol on port 8085, or the secure HTTPS protocol on port 8095.

Example:

• Published site: http://1.2.3.4:8085/mysite

• Secure site: https://1.2.3.4:8095/mysite

New Site

• To create a new site, select Create New Site. Enter a name for your website. (This name will be used in the URL of the site when it is published but is not displayed as part of the site itself.)

• To edit a site, select Edit Existing Site then choose a site from the pop-up list.

• To modify a copy of a previously-published site, select Copy Existing Site then choose a site from the pop-up list.

  Be sure to change the name of the copied site to avoid replacing the original.

Security

Only users with web access to your Portfolio server system will be able to access your website.

• To allow anyone with access to visit your site, select No Login Required.

• To restrict access to only those people you choose, select Site Password and enter a password.

  Visitors will be prompted and will not be allowed entry if they do not have the correct password.

• To restrict access to specific Portfolio users, select User Accounts, click Manage Users, and select the users you want to have access to your site.

  To quickly select all users, click the box at the top left of the Manage Users dialog.

  To deselect all users, click the box again.

  Visitors will be prompted for their Portfolio username and password and will not be allowed entry if they do not have an allowed account.

Expiration

You can set your NetPublish site to automatically expire, and optionally delete the site files when it expires.

To set an expiration date for the site, select Site Expires On, then use the calendar to select the expiration date.

The default option is to take the site offline when it has expired; to delete the site files, select Delete Site.

Branding

If you want to use a different graphic as a banner for your site, click Browse and select an image. If you create a custom banner graphic, it should be a PNG format file, 1920 pixels wide by 200 pixels tall.

• To link your banner graphic to a website, enter the URL in the Banner Link field.

  Visitors who click the banner will be taken to your website in a new tab or window.

• To set a custom favicon (address bar icon) for your website, click Browse and choose the desired image.

  16×16 ICO-format files work in most browsers.

To use a different color theme with your website, click Color Theme and choose a new theme.

To create a new color theme:

1. Click Color Theme and choose Custom.

2. For each color option, click the color swatch and choose a color, or delete the color value and type a new value.

3. When you’ve made your changes, click Save as Theme, enter a theme name, and press Enter.

Request Access

If you have set Security options for your site, you can allow potential visitors to request access.

To allow visitors to request access, select Accept website access requests, click Access Request Form and specify the information you want potential visitors to send to you, then enter one or more email addresses to send access requests to.

Search and Sort

To allow your NetPublish site to suggest search terms to a user as they type, check Suggest Search Terms.

Note: Since a published site includes keywords from all assets in a gallery, NetPublish could suggest terms associated with assets that are not available on the site.

To set the default sort field and order, select a field from the pop-up list, then click the arrow to specify the sort order.

To include an Advanced Search option in your NetPublish site, check Allow Advanced Search, then click Choose Fields to specify up to 12 fields a visitor can search on.

Grid Fields

By default, your NetPublish website displays an asset’s filename under each thumbnail. You can use the Grid Fields setting to add more fields to the display.

To specify different fields for your NetPublish site:

1. Click Grid Fields to display the available options.

2. Select Set Metadata Fields, then click Choose Fields.

3. In the Grid Fields dialog:

   • Choose a field from the Available Metadata list, then click Add  to add it to the Selected Metadata list.

   • To remove a field from the Selected Metadata list, select it and click Remove .

   • To rearrange the Selected Metadata list, select a field name and click Move Up  or Move Down  to move the field within the list.

4. Click Save to save the settings for your NetPublish site.

5. Publish your site.

A visitor to your NetPublish site can see the field name of a field by moving the mouse over a specific field value then pausing until the field name is displayed.

Details

Each file on your website can be viewed in a detail page that shows more information about the file.

To selected the metadata displayed in a file’s detail page, select Set Metadata Fields and click Choose Fields.

In the Select Metadata window, you can add or remove fields and set the order in which they will be displayed.

The default fields displayed are Filename, File Size, Keywords, and Description.

Asset Protection

To add a watermark to downloaded files, select Apply watermark to all assets and click Create New Watermark.

The Create Watermark window allows you to enter up to three lines of text, select a font style, size, and color, set its transparency, and select a position or tiling option for the watermark.

The watermark will be added to downloaded original or derivative files that are in any of these formats: BMP, GIF, JPG/JPEG, PNG, TGA, or TIF/TIFF.

Examples:

• If your visitors are only allowed to download JPEG versions of assets, then all downloaded files will show your watermark. This can include non-image files that can be represented with a JPEG preview, such as PDFs and Microsoft Word documents.

• If your visitors are allowed to download original or derivative versions of assets, then any original files in the above formats will display your watermark, and any downloaded derivative files in the above formats will also show the watermark. Original files in other formats, such as PSD or DOCX, will not be watermarked.

Download

To allow users to download content, select Allow content to be downloaded.

To only allow visitors to download JPEG versions of assets, select Download as JPEG. To allow visitors to download original assets or convert to other formats, select Download Originals and Derivatives.

Note: The derivative file types that a NetPublish site user can download are JPEG, TIFF, GIF or PNG.

Feedback and Sharing

• To allow visitors to send feedback, select Enable Feedback and enter one or more email addresses that you want feedback sent to.

• To allow visitors to copy item links, select Enable Copy Link.

Reporting

To enable data collection for reporting through Portfolio Administration, select Collect site data.

You can specify the number of days that data is retained, from 1 through 365.

Terms of Service

You can specify a “Terms of Service” agreement that is displayed each time a user visits your NetPublish site.

To specify a Terms of Service agreement:

1. Click Terms of Service.

2. Check the box labeled Show Terms of Service.

3. Enter or paste your text into the text box.

4. Publish your site.

Each time a user visits your NetPublish site, they will need to click Accept to have access to the site.